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401(k) Plan Customize this plan as needed for your particular workplace. [Company Name] offers its employees the opportunity to save for their retirement through its 401(k) plan. Eligibility, vesting, and all other matters relating to this plan are explained in the summary plan description . . . more Access to Medical Records Confidentiality of medical information is essential. This form spells out the rules for accessing this information. This policy applies to all medical information regarding employees, including workers' compensation claims, pre-employment physicals, fitness for duty examinations, reasonable accommodation examinations, and family and medical leave forms . . . more Access to Personnel Files and Recordkeeping Use this form to explain your records policies to employees; customize as necessary. [Company Name]'s human resources department maintains a personnel file and, when applicable, a separate medical file for each of its employees. Information kept in the files is maintained in compliance with state and federal laws and regulations . . . more Accident Reporting All work-related accidents and injuries, no matter how minor, should be reported to your supervisor immediately. This is for your protection in case medical attention is necessary or in the event of some future complication caused by the accident. If first aid is necessary, your supervisor will instruct you to go to one of the occupational health clinics . . . more Acknowledgment of Receipt of Company Handbook Having employees sign a form like the one provided below may be helpful in protecting an employer against potential claims for implied contracts. . . . more Adoption Assistance Policy Adoption assistance policy that provides adoption assistance to its regular full-time employees to help offset the costs incurred with legal adoption. [Company Name] provides adoption assistance to its regular full-time employees to help offset the costs incurred with legal adoption . . . more Affidavit of Domestic Partnership The California Domestic Partner Rights and Responsibilities Act (DPRRA) gives domestic partners the same rights, duties, benefits, and responsibilities that spouses enjoy under California law. . . . more Anti-harassment Training You are required by law to provide your managers with sexual harassment training. Use this form as a policy guide. All [Company Name] employees will receive training regarding [Company Name]'s policy and federal and state laws against harassment. The training will include the following topics . . . more At-Will Employment Language It is important to make an at-will employment arrangement clear to employees. The following policy language can help you reduce your risks of creating the appearance of an employment contract. At [Company], employment is at-will. This means that [Company] may terminate your employment . . . more Authorization for Payroll Deduction You must get explicit authorization from employees before making most payroll deductions. Customize this form to your specific needs. . . . more Authorization to Disclose Medical Records Use this form when an employee is asking for disclosure of medical information. . . . more Background Checks (employee) This form informs employees of your policy on background investigations. To ensure that individuals who join [Company Name] are well qualified and have a strong potential to be productive and successful employees, it is [Company Name]'s policy to investigate the backgrounds and employment references of applicants . . . more Background Checks (manager/supervisor) This form informs your managers of your policy on background investigations. Background checks are useful tools for employers in hiring and promoting the most qualified people. They can help identify and screen out those candidates who have given inaccurate information on employment applications or who might present a risk of violence . . . more Bereavement Leave (Employee Version) This form is to be filled out for request for bereavement leave for employees. Regular, full-time employees with more than [Eligibility Time Period, e.g., three months]' service may take up to [Number of Days] days of paid bereavement leave due to the death of a member of their immediate family . . . more Bereavement Leave (Manager Version) Form to request bereavement leave for managers. Eligible employees are allowed [Number of Days] days for bereavement leave following a death in the immediate family (parents, spouse, children, sibling, or domestic partner). Following the death of a relative that is not in the immediate family (e.g., . . . more Bonus Pay You can adapt this form on bonus pay for use at your organization. . . . more Bulletin Item: Sample Whistleblower Poster Notice Of Employee Rights And Responsibilities Under California's Whistleblower Protection Laws . . . more Business and Travel Expenses This policy outlines the provisions for travel and living expenses incurred by your employees while on assignments away from the normal work location. It also addresses expenses incurred when hosting business meetings at our worksite, and when conducting other business on behalf of [Company Name] . . . more Business Ethics Business ethics have hit the headlines lately in the wake of high-profile scandals. All organizations should have an ethics policy in place; here's one you can adapt as needed. It is the policy of [Company Name] to observe the highest standards of ethics, honesty, and integrity Employees are required to uphold these standards . . . more Callback or Report-In Pay This policy spells out the rules. On occasion it is necessary for a supervisor to call in hourly employees without notice outside of their regular shift hours to handle emergency repairs, equipment failures, or other production problems. Employees who report in will be paid the applicable straight-time or . . . more More