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Bonus Pay
You can adapt this form on bonus pay for use at your organization. . . . more
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Contingent Workers & Independent Contractors (manager)
Contingent workers and independent contractors are typically hired for a specific project, for one-time events, for skills not normally required of employees, or when the workload is expected to exceed normal limits. the ability of regular full-time employees to accomplish the work. Use this form as a guide for your policy in this area. . . . more
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Deductions from Pay
This form spells out some of the key rules. All deductions from an employee's wages must be made in accordance with applicable law and, when required, the employee's consent. Deductions will be made from an employee's wages in the following order: Social Security taxes, Federal and state income taxes . . . more
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Direct Deposit
This form explains the direct deposit process to employees. [Company Name] provides its employees with the option of having their paychecks deposited directly into their checking, savings, or other accounts of the employee's choice. Direct deposit provides a safe, easy alternative to receiving a paper paycheck . . . more
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Holiday Pay Policy
If you'd like to put a holiday pay policy in place--or retool an existing one--we've put together this sample holiday pay policy that you can tailor to your organization's needs. Keep in mind that it's up to you to choose which holidays to offer, and you don't have to provide paid time off . . . more
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Hours of Work
It is imperative from both a practical and a legal standpoint to provide employees with a policy on work hours, exceptions, and definitions. Use the form below as a guide. Generally, [Company Name]'s workweek is [Day of Week] through [Day of Week], [Time of Day] a.m. through [Time of Day] p.m., with [Period of Time for Lunch] for lunch. [Authorized Level of Management e.g. Department Manager] may authorize individual exceptions . . . more
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On-Call Pay
If you have on-call employees, it's vital to have a comprehensive on-call policy—both so that workers are available when you need them, and to protect yourself legally. You can use the form below as a guide. Employees on call are to respond to a beeper, pager, or voicemail message within [Number of Minutes] minutes after receiving a message . . . more
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Pay Ranges
This policy explains your pay ranges and how employees receive pay raises. Pay ranges are established for each position within [Company Name]. These pay ranges are reviewed every [Period of Time] to determine that they are competitive in the marketplace and fair to the employees. It is important that [Company Name] maintains these pay ranges in order to . . . more
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Paydays
California has specific laws on when employees must be paid; this policy sets out your obligations. Employees are paid [Frequency of Pay Periods, e.g., weekly, biweekly] or [Number of Pay Periods] times per year. Each pay period begins on a [Day of Week] and ends on a [Day of Week]. Paychecks are distributed by noon on the [Day of Week] following the close of the pay period . . . more
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Timekeeping
It is important to accurately the hours of nonexempt employees—use this form as a guide when drafting your timekeeping policy. Time Clock: All nonexempt employees are responsible for using a web-based time system to record time in at the beginning of the day, time out and in for meal breaks, and time out at the end of the day . . . more
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Wage and Salary Administration
Use this form as a guide when drafting your general policy on wage and salary administration. It is [Company Name]'s policy that wage and salary administration will be externally competitive, internally consistent, compliant with applicable law, and performance related. Compensation will not be based on an individual's race, color, sex, religion, national origin, ancestry . . . more
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Wage Revisions & Promotional Increases
This form explains your pay rates and raise policy to employees. Rate Ranges: Maximum and minimum rates have been established for each job classification. The rates are based on wage surveys, minimum wage, overtime opportunities, on-call opportunities, show-up pay requirements, and similar factors. All rate ranges and job titles are approved by the . . . more
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