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Avoiding Equal Pay Problems: An 8-Point Checklist For Auditing Your Compensation Practices
This checklist provides concrete guidelines for reviewing your pay practices to prevent equal pay disputes. Pay Disparities Widespread, According to the federal government, equal pay violations are a serious problem in U.S. workplaces. The Department of Labor recently reported that in 1997, the most recent period studied, women earned only 74.4% of men's average weekly income . . . more
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Bonus Pay
You can adapt this form on bonus pay for use at your organization. . . . more
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Business and Travel Expenses
This policy outlines the provisions for travel and living expenses incurred by your employees while on assignments away from the normal work location. It also addresses expenses incurred when hosting business meetings at our worksite, and when conducting other business on behalf of [Company Name] . . . more
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Callback or Report-In Pay
This policy spells out the rules. On occasion it is necessary for a supervisor to call in hourly employees without notice outside of their regular shift hours to handle emergency repairs, equipment failures, or other production problems. Employees who report in will be paid the applicable straight-time or . . . more
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Contingent Workers & Independent Contractors (manager)
Contingent workers and independent contractors are typically hired for a specific project, for one-time events, for skills not normally required of employees, or when the workload is expected to exceed normal limits. the ability of regular full-time employees to accomplish the work. Use this form as a guide for your policy in this area. . . . more
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Deductions from Pay
This form spells out some of the key rules. All deductions from an employee's wages must be made in accordance with applicable law and, when required, the employee's consent. Deductions will be made from an employee's wages in the following order: Social Security taxes, Federal and state income taxes . . . more
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Direct Deposit
This form explains the direct deposit process to employees. [Company Name] provides its employees with the option of having their paychecks deposited directly into their checking, savings, or other accounts of the employee's choice. Direct deposit provides a safe, easy alternative to receiving a paper paycheck . . . more
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Employee Classifications (employee)
This form explains to your employees the distinctions between full-time, part-time, temporary and seasonal employees, and independent contractors. Throughout this handbook, references are made to various employee classifications, particularly in relation to employee benefits such as vacation accrual or group health insurance . . . more
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Employee Classifications (manager)
This form explains managerial hiring guidelines for open, approved positions. Hiring Employees for Open, Approved Positions: Employees should only be hired to fill approved positions. In particular, when hiring a temporary worker, supervisors should be careful to observe the time limit designated for the assignment . . . more
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Holiday Pay Policy
If you'd like to put a holiday pay policy in place--or retool an existing one--we've put together this sample holiday pay policy that you can tailor to your organization's needs. Keep in mind that it's up to you to choose which holidays to offer, and you don't have to provide paid time off . . . more
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Hours of Work
It is imperative from both a practical and a legal standpoint to provide employees with a policy on work hours, exceptions, and definitions. Use the form below as a guide. Generally, [Company Name]'s workweek is [Day of Week] through [Day of Week], [Time of Day] a.m. through [Time of Day] p.m., with [Period of Time for Lunch] for lunch. [Authorized Level of Management e.g. Department Manager] may authorize individual exceptions . . . more
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Meal and Rest Periods
It is crucial for employers to carefully and accurately comply with California's laws on employee meal and rest breaks. This form will help you explain the rules to employees. [Company Name] provides a [Paid or Unpaid] meal period of [Time Period for Meal] for its regular full-time employees. Nonexempt and hourly employees must punch out and in for meal periods . . . more
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Meal Period Waiver
In certain situations an employee and employer may waive a meal period by mutual consent. Here is a sample meal period waiver form. . . . more
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Meal Reimbursement
This form explains your meal reimbursement policy to employees. [Company Name] will assume or reimburse its employees for all reasonable business expenses incurred in carrying out work assignments. Employees entertaining customers or out-of-town business associates will be reimbursed for reasonable meal expenses. Meals provided for business associates must be fully explained . . . more
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